Job Details

Prescott Area Habitat for Humanity
 

Position: Bookkeeper/Finance Director

Reports to: Executive Director
 

Qualifications: Two year or advanced accounting degree preferred, not required.  At least five years general ledger experience, including: payables; receivables; project cost-tracking; maintaining diverse revenue-type accounts; and regulatory tax compliance.  Experience working in non-profit environment helpful.                                                                            ·                                                                            ·

Requirements/ Skills:  Accuracy and attention to detail with financial and accounting aptitude.  Must be able to efficiently use QuickBooks and be proficient in Excel.  Knowledge of construction accounting and mortgages a plus. Must be able to handle General Ledger responsibilities, daily revenue and bank account reconciliations and month-end/year-end close-outs. Ability to work effectively with a diverse group of people.  Valid Arizona driver's license required.

Job Classification:  Part-time to start, with potential to full time – non-exempt.

Hours:  Flexible days and times during business hours, plus attendance at organizational events and functions in addition to regular hours.

Hourly Rate/Salary:  Depending on experience.
 

Responsibilities : bookkeeping and financial recordkeeping and reporting. 

Specific duties include but are not limited to:

    Bookkeeping -- responsible for all general ledger accounting processes          

•  Maintain QBooks chart of accounts and proper entry records
• Record daily deposits in QBooks
• Process all payments and expenses in QBooks and prepare checks
• Prepare all month-end adjusting journal entries
• Prepare monthly asset and liability account reconciliations and prepare monthly financial reports
• Monitor compliance with document retention policies _
• Monitor/handle issues involving credit card transactions including compliance with credit industry standards and merchant services
• Monitor internal controls and develop additional controls where needed
• Interact with Officers, Directors and Finance Committee, as well as CPA, to ensure accurate recording and reporting of bank and credit card reconciliations

Financial Reporting: responsible for monthly, annual and special reporting

• Generate monthly financial statements
• Prepare financial documentation, as needed, for grant funders and donors
• Prepare information for annual audit
• Assist with annual budget preparation
• Assist treasurer with preparation of financial reporting to Board of Directors
• Record-keeping activities/monitoring of various business accounts and regulatory requirements 

Cash/Asset Management: responsible for monitoring cash flow and assets

• Reconcile and monitor daily retail cash receipts and petty cash accounts
• Pursue collections of NSF checks
• Maintain banking and credit card relationships
• Maintain staff credit card access, limits, reporting and documentation
• Assist with fundraising activities as needed and support staff in implementation of strategic goals and objectives.

Board of Directors – interacts with Officers and Directors 

• Reports to Board of Directors at monthly meetings regarding financial condition, transaction history and preparation of financial statements