Job Details

Willow Hills Baptist Church

Office Service Team Member/Pastoral Staff Administrative Assistant

Job Description

JOB TITLE:            Office Service Team Member

REPORTS TO:       Church Administrator

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General Job Description: This position carries out the daily processes of the Willow Hills Baptist Church Office with understanding and implementation of WHBCs vision, values, beliefs, and philosophy of ministry.  

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Qualifications

• Education-

• A High school diploma or equivalent required, College degree preferred. 
• Prior Office experience is preferred.

• Personal-

• Ability to work and cooperate with other staff, church members, and visitors.
• Some key characteristics are: Positive attitude, reliability, punctuality, flexibility, integrity, and discretion.  Also, must be teachable, desire to grow and have a healthy self-awareness. 
• Passionate follower of Jesus.
• Strong commitment to a Christian lifestyle.
• Active in a local evangelical church and personal affirmation of WHBC beliefs and doctrine is required. 

• Professional-

• Must be self-motivated, well organized, and able to multi-task.
• Must possess administrative skills, proficient Computer skills (MS Office, Internet, etc.), experience with Office equipment (copiers/printers, fax machine, laminator, etc.).
• Excellent Customer service skills.
• Needs to portray solid verbal and communication skills.
• Prior experience in handling, balancing monies.
• Strong commitment to the Vision, Values and Mission of Willow Hills Baptist Church.

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Duties and Responsibilities: Job activities for this position may include but are not limited to the following:

• Support the assigned Pastor(s) in his role and responsibilities-
  • Maintain the Pastor’s calendar, scheduling meetings etc.
  • Prepare needed reports and letters.
  • Respond to phone calls or emails on the Pastor’s behalf.
  • Prepare agendas or notes for meetings.
  • Prepare needed reports and presentations.
  • Assist with the planning, organizing, and setting up for classes, meetings, and events
  • Assist Pastor with Prioritization and Organization.
  • Assist Pastor with any projects needed.
  • Assist in travel arrangements and meeting reservations.
  • Attend meetings as needed. 
  • Assist in other task as requested by Pastor

• Individual Tasks divided between Team Members-
  • Ordering and Distribution of supplies
  • Newsletters and weekly bulletins
  • Individual Email Blasts
  • Scheduling and overseeing volunteers
  • Coordinate events, memorials, funerals, and baptisms

• Administrative Shared Daily Tasks-
  • Assist with front desk responsibilities like answering phone calls, greeting visitors, and making copies. 
  • Communicate with Staff, Church Members, and Community
  • Maintaining files, records, prayer list …
  • Representing Christ & modeling biblical values/beliefs to members, visitors, and other staff through speech, attitude, and actions
  • Offering spiritual care through prayer and encouragement from the Bible in person or over the phone where appropriate
  • Maintaining office files and documentation
  • Opening and distribution of mail