Job Details

Administrative Assistant

The Maryland Port Administration (MPA) is seeking a detail oriented and collaborative Administrative Assistant working within Facility Operations. This position provides clerical and administrative support for the Facility, Fleet and Crane Maintenance departments, which includes all timekeeping responsibilities.

Essential Duties and Responsibilities:

Some of the essential duties of this position include, but are not limited to the following:

• Collecting, reviewing, and verifying timesheets
• Tracking employee leave balances
• Receiving and entering pay and leave coding into the timekeeping system (MTrack)
• Maintaining and filing leave slips for all Facility Operation departments
• Providing direct administrative support to the Deputy Director, Office Manager, and other members of the maintenance management/supervisory team
• Maintaining a Purchasing Credit Card and monthly reconciliation of invoice payments
• Collecting and distributing various logs for billing and record keeping
• Creating and managing various schedules
• Assisting in interview process (including scheduling, sitting on interview panels, coordination, and other related items).
• Tracking and completing work orders through Maximo system
• Generating and distributing reports

The current vacancy exists at the Dundalk Marine Terminal. This position reports directly to the Office Manager.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT

MINIMUM QUALIFICATIONS:

(The below information MUST be clearly evident on the application with descriptive/detailed job duties accompanying each position held). Education: Graduated from a standard high school or possession of a high school equivalency certificate. Experience: Five (5) years of experience in secretarial work.

The ideal candidate should possess the following:

• Excellent organization skills
• Ability to provide excellent customer service skills
• Ability to work in a fast-paced environment
• Ability to manage multiple priorities