Job Details

Elections Clerk II

The Yavapai County Elections Department is seeking detail-oriented and dependable individuals to serve as Elections Clerk II for the upcoming election cycle. These seasonal opportunities offer varying work schedules and hours, based on operational needs during the General Election in November. Join our team and play a vital role in supporting accurate, secure, and efficient election processes within our community. These are seasonal positions which are on call or as needed not to exceed 1040 hours per fiscal year.

Major Duties, Responsibilities

• Performs a variety of clerical and office tasks and receives sorts, files, retrieves forms, mail, and other types of documents. Prepares reports and maintains accurate records.
• Maintains voter data by using a complex statewide database complying with Federal and State Election Laws. Compiles and disseminates correspondence; appropriately sorts, files, indexes, and retrieves documents. Enters and retrieves data using various databases.
• Provides customer service to voters, candidates, committees, and elected officials, in person, by phone, or by email.
• Tests and maintains voting machines for use at polling locations. Maintains accurate inventory of supplies and voting machines. Makes minor repairs on election equipment. Prepares supplies for delivery and pickup at polling locations.
• Assists with the recruitment of poll workers for elections. Assists poll workers on Election Day with technical operation of voting equipment and/or election procedures.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education: High school diploma or equivalent.

Experience: A minimum of one (1) year of relevant experience.

Additional Requirements: Must possess a valid Arizona driver's license. Must be a registered voter of Yavapai County.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Perform repetitive tasks.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.

Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 50 pounds.

Additional Job Information: FLSA: Non-Exempt Grade: 2 Classification: Classified Safety Sensitive: No

Benefits

Yavapai County Government offers a comprehensive employee benefits package to Full-Time employees working 30 or more hours per week that includes but is not limited to: 10 Paid Holidays Per Year, Annual Leave, Employee Assistance Program (EAP), Health Care Insurance Medical, Dental, Vision, Life Insurance, Long-Term & Short-Term Disability, Retirement Plans, Sick Leave, Tuition Reimbursement Program. Elective Coverage includes 457 Deferred Compensation Program, Dependent Health Care Insurance - Medical, Dental, Vision, Flexible Spending Account (FSA), Health Savings Account (HSA), Short-Term Disability, Supplemental Life (for employees & dependents). Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked. Part-Time employees have limited benefits available. Temporary and Seasonal employees are not eligible to accrue Annual Leave.