Job Details

Role

Under general supervision, performs work of moderate difficulty assisting a manager or Director with a variety of administrative detailed work specific to the assigned department.

Major Duties, Responsibilities

Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.

Performs accounting and/or purchasing tasks related to the department's budget or assigned program.

Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.

Conducts research and development.

Communicates in person and by telephone with staff and public.

Performs other job-related duties as assigned.

Minimum Qualifications

Education: High school diploma or equivalent.

Experience: A minimum of two (2) years of increasingly responsible clerical/administrative experience.

Additional Requirements:

Must possess a valid Arizona driver's license.

Must possess a current fingerprint clearance card issued by the Arizona Department of Public Safety.

Other Skills

Required Knowledge, Skills, and Abilities: Knowledge of:

Departmental clerical and office procedures, including various internal programs.

Business English, spelling, grammar, punctuation, and composition.

Clerical office practices and procedures.

Research techniques and report writing.

Current Microsoft Office software.

Filing and recordkeeping.

Skill in:

Customer service.

Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.

Establishing and maintaining effective working relationships with employees, other agencies, and the public.

Organization and adherence to detail.

Ability to:

Provide timely, accurate, professional, and confidential administrative support.

Prepare correspondence, write reports, and design forms.

Answer inquiries and questions.

Make inferences from written materials.

Multitask and prioritize autonomously.

Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.

Keep management informed of key operating issues affecting the department.

Remain current in knowledge required to perform assigned duties.

Handle confidential matters and maintain discretion always.

Act with courtesy, tact, and diplomacy.

Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt Grade: 5 Classification: Classified Safety Sensitive: No