Job Details

Career and Technical Education Specialist

The CTE Administrative Secretary will develop, schedule, and deliver related support services to CTE staff; monitor student enrollment for reporting to ADE and Mountain Institute JTED. Will act as MI JTED Counselor and assist the CTE Director in related programmatic and fiscal requirements.

Essential Duties & Responsibilities:

• Maintain calendars for the CTE Director and the CTE Department
• Organizing equipment needs for teacher's classrooms
• Process field trip paperwork, coordinate related transportation, and any other support teachers need for statewide student-related CTSO events
• Submit and track facility maintenance requests for CTE staff
• Coordinates with Mt. Institute JTED on data entry and ADE reporting of student enrollment, attendance, demographics, and student schedule changes, completer and placement reports
• Enrolls students for the annual CTE State Assessment
• Assist with preparation and administration CTE assessment testing
• Attend various ADE trainings and conferences for reporting processes
• Assistance with coordination of registration for CTE staff trainings and conferences including related hotel and travel needs
• Works with school counselors and assists with aggregation of College and Career-readiness data
• Coordinates with JTED on reporting issues related to concurrently enrolled and satellite students
• Maintains Time and Effort documentation for CTE staff
• Prepares other various reports and retrieves records for auditors and department chairs
• Coordinates annual CTE follow-up of completers /concentrators and reports results to ADE
• Creates and updates promotional materials for distribution and the BMHS website
• Responsible for the collection, review and submission of 40th and 100th CTE enrollment to ADE
• Researches and compiles price quotes for new CTE inventory and services
• Compile price quotes for Industry Certification tests; proctor tests and report results to the ADE
• Develop community partnerships for Advisory Board and Career Day participation
• Assist students in registering in dual enrollment courses with Yavapai College
• Other duties as may be assigned

Knowledge, Skills & Abilities:

• Ability to use standard office equipment
• Ability to use advanced software programs
• Ability to do perform multiple administrative functions simultaneously
• Ability to do detailed mathematical computations
• Ability to maintain confidentiality
• Ability to communicate effectively verbally and in writing
• Produce accurate work and complete assignments with minimal supervision
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to work cooperatively and courteously with staff, students, parents and community members
• Knowledge of applicable Federal and State laws, district procedures and Board policies
• Ability to handle confrontation and conflict without an emotional response

Qualifications & Requirements:

Education & Experience:

• High School diploma or equivalent
• Two or more years previous data related training experience
• Any equivalent combination of training, education and experience that meets minimum requirements
• Criminal justice/Fingerprint clearance

Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel, Word, Access and Google Suite.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is required to sit, stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

Work Environment:

Indoors and outdoors, with exposure to all weather conditions and temperatures. The noise level in the work environment is generally moderate and may become excessively noisy at times. Contact with employees, students and the public.