Job Details

Salary: $44,304.00 - $57,595.20 Annually
Location : Prescott, AZ
Job Type: Full Time
Job Number: 2026-00073
Department: Performing Arts
Opening Date: 02/24/2026

Description of Position

Under general supervision, the Performing Arts Department Coordinator provides comprehensive administrative and logistical support to the Performing Arts Department within Division III, Visual and Performing Arts. This role focuses on coordinating performing arts productions, events, and activities, including communication with cast members, ensemble members, orchestra members, faculty, staff, students, and external parties. The Coordinator arranges payments, manages scheduling, organizing safety plans and facilitates marketing and promotional efforts to ensure smooth operations of performances, rehearsals, and related events.

Key Responsibilities

Administrative and Office Support:

• Serve as the primary point of contact for receptionist duties, including answering phones, providing information to the public, filing, managing office equipment and supplies, and handling bulk mailings.
• Schedule private lessons, applied lessons, rehearsals, events, meetings, and room reservations using systems such as CourseDog.
• Assist with divisional deadlines and coordinate with Instructional Specialists as needed.
• Order office supplies and equipment; maintain inventory and distribution of departmental materials.
• Organize and manage a comprehensive department wide safety policy.
• Compose professional correspondence, memos, agendas, minutes, and presentations; communicate effectively via email, texting, phone, and in-person with internal and external stakeholders.

Performing Arts Coordination:

• Contact and communicate with cast members, ensemble members, orchestra members, faculty, staff, and students to coordinate participation in productions, rehearsals, and performances.
• Arrange payments, contracts, and reimbursements for performers, guest artists, and external vendors; manage related documentation and communications between internal departments and external parties.
• Work with faculty, directors, and production teams to support event logistics, including performer scheduling, attendance tracking, and post-performance follow-ups.
• Coordinate marketing and promotional efforts for performing arts classes and events.

Event and Production Support:

• Assist in the planning and execution of performing arts productions and events, ensuring seamless communication across all parties involved.
• Manage distribution of event-related materials and handle post-event tasks such as collecting feedback forms and finalizing payments.
• Collaborate with internal teams and external partners to resolve issues, problem-solve, and adapt to changing priorities in a fast-paced environment.

Other Duties:

• Perform additional related duties as assigned to support the department's goals.

Minimum Expectations & Requirements

• High school diploma or equivalent, plus two years of increasingly responsible office experience in records, communications, or a related field; or an equivalent combination of education and experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), email systems, and ability to learn department-specific applications (e.g., scheduling software).
• Strong organizational, time management, and multitasking skills with attention to detail.
• Excellent communication skills (verbal, written, and digital) and ability to work with confidential/sensitive information.
• Ability to establish and maintain effective working relationships with diverse internal and external customers.
• Regular attendance is an essential job function.

Preferred Skills & Abilities

• Bachelor's degree in a related field.
• Experience in higher education, community college, or performing arts environment.
• Familiarity with performing arts terminology, production processes, and event coordination.
• Proficiency in graphic design tools for promotional materials or experience with marketing in arts settings.

Yavapai College offers its full-time employees a comprehensive benefit package:

HEALTH/LIFE BENEFITS

• Medical/Dental/Vision Insurance: College's partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents)
• Flexible Spending Accounts: Pre-tax pay deductions to use for eligible medical or dependent daycare costs
• Employee Assistance Program (EAP): Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues
• Vision: Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses
• Life Insurance: The College provides Basic Life Insurance coverage at twice of the employee's annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan.
• Voluntary Individual And Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children.
• Other Insurance Coverage: Short Term and Long Term Disability (replacement income insurance), and Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)

RETIREMENT BENEFITS

• Retirement Benefits: Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution)
• Tax Deferred Annuities: Employees' contributions to designated tax-deferred annuities
• Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements

LEAVE BENEFITS

• Vacation : 10 days of Vacation leave annually. NOTE: For employees who work an amount of contractual days, there will be no earned vacation.
• Sick Leave: 12 days sick leave annually. NOTE: Employees working less than full time or an amount of contractual days will receive a proration of sick leave.
• Personal Leave: Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business
• Other Leave: Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA)
• Holidays: 24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth.

OTHER BENEFITS

• Breaking Bread: 32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center
• Spanish Interpreter Incentive Program: Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employee's regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center.
• Direct Deposit: Paychecks deposited directly into the employee's bank account(s)
• Tuition Waiver: Eligible Full-time Faculty and Staff, their legally married spouse, and eligible dependents may enroll in a partial or full program of coursework without payment of tuition, exceptions may be lab fees and market-based additional fees
• Sabbatical: Faculty, professional, and administrative staff may apply for compensated leave of up to a year after six years of continuous service
• Professional Development Opportunities
• Additional Benefits and Services: Local community discounts to faculty and staff, computer loan program, mail and notary service.

01

Do you have an associate's degree plus two years of increasingly responsible office experience in records, communications, or a related field; or an equivalent combination of education and experience.

• Yes
• No
• Equivalent combination of experience and education

Required Question