Job Details

Company Description

Arizona Cultural Academy is a private Islamic school that has been operational since 1999. We provide education rooted in Islamic ethos and have achieved AdvancED accreditation with annual enrollment exceeding 300 students. Our purpose-built facility includes classrooms, a library, offices, a gymnasium, a soccer field, and a masjid. We are expanding our team to transform our institution into a top-tier pre-K through grade 12 private Islamic school. Visit us at ACA2020.com to learn more about joining our mission.

Role Description

This is a full-time on-site role for a Student Services Coordinator located in the Greater Phoenix Area. The Student Services Coordinator will be responsible for providing support and assistance to students regarding financial aid, student counseling, and educational needs. The coordinator will also handle communication with students and parents, as well as offer exceptional customer service. Day-to-day tasks will include managing student records, advising students on various programs, and implementing strategies to enhance the overall student experience.

Qualifications

• Experience in Student Financial Aid and Student Counseling
• Strong Communication and Customer Service skills
• Bachelor's degree in education, Counseling, Human Services, or related fields.
• Excellent organizational and multitasking abilities
• Ability to work collaboratively with staff and students

General Responsibilities

• Serve as a primary point of contact for students requiring academic or personal support.
• Responding to inquiries from various internal and external parties (e.g. staff, parents, students).
• Responsible for the pickup and drop off of students to classrooms
• Act as a liaison between students, parents, teachers, and school leadership.
• Providing school tours as a backup to school registrar
• Maintain clear, confidential records of student interactions and services.
• Help with arrival and dismissal duties as needed
• Assist with scheduling and coordination of standardized testing and academic accommodations.
• Strictly adhere to the school's rules and policies.

Support Student Recognition and Functions

• Collect Sunnah tickets for weekly drawings
• Print certificates or certain publications requested by admins
• Collect money and forms for the senior packages.
• Coordinating picture day with the events coordinator

Attendance Tracking

• Monitor Attendance: Work with teachers and the school administration to track daily attendance, ensure accurate record-keeping, and identify patterns of absenteeism. Check the attendance hotline and attendance email and update student attendance accordingly, and recording attendance for subs.
• Report Attendance Data: Prepare and submit regular attendance reports to school or government bodies as required.
• Support in Attendance-Related Issues: Work with families, students, and staff to resolve attendance issues and ensure proper documentation for excused absences. Oversee with the extended leave applications with the Vice Principal of Climate and Culture

Student Support and Oversight

• Schedule and oversee placement exams with the registrar. Help students log into the testing platform and monitor their testing environment.
• Assist in administrative tasks such as auditing student attendance records and organizing student recognition events.
• Coordinating communication between the principal, teachers, and parents regarding disciplinary actions or special needs supports student behavior management efforts.
• Monitoring students referred for disciplinary action to ensure student welfare and maintain a secure office environment.
• Assist with coordinating student activities such as school-wide events, extracurricular activities, and field trips, ensuring that logistics and permissions are handled effectively.
• Assigning lockers to students in grades 6-12

Compensation and Working Conditions:

• Salary range: (commensurate with experience)
• 6 days PTO (Paid Time Off)
• 1 Mental Health Day
• Paid school holidays and breaks
• Reports to school Principal
• Activities will result in a work schedule of 40-45 hours per week
• Annual receipt of a personalized feedback plan to contribute to career development
• Discount tuition for children
• IRA Plan with 3% employer matching
• Health, Dental, and Vision insurance option available for full-time employees

Physical Requirements:

• The ability to lift 10 pounds
• The ability to respond quickly to sounds
• The ability to move safely around campus
• The ability to see and respond to dangerous situations
• The ability to sit/stand most of the day
• Ability to use desktop computers and office equipment such as phone, IPad, desktop