Job Details

START DATE: As Soon As Possible

HOURS OF WORK: Full-time; 12 months

APPLICATION DEADLINE: Open until filled

QUALIFICATIONS: Any combination equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and two years clerical accounting experience.

BENEFITS: Medical, dental, vision, life insurance, & supplemental coverages. PTO accrual of 1 day a month AND paid vacation accrual for 12 month employees. District matched contributions with ARIZONA STATE RETIREMENT (ASRS).

CLASS TITLE: ACCOUNTING/PAYROLL TECHNICIAN

CLASSIFICATION: NON-EXEMPT

BASIC FUNCTION

Perform a variety of technical accounting duties in support of hr, payroll/benefits, accounts payable and receivable functions; maintain, audit and reconcile assigned accounts; prepare, maintain and assure accuracy of various related manual and automated records and reports.

REPRESENTATIVE DUTIES

ESSENTIAL DUTIES:

• Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts; provide technical accounting support for various accounts and functions such as hr, payroll/benefits, accounts payable, accounts receivable and purchasing; audit accounts for errors and make appropriate adjustments.

• Maintain, audit and reconcile assigned accounts; assemble, match, sort, tabulate, check and post a variety of financial and statistical data including income and expenditures; review, adjust and assure accuracy of journal entries; balance and adjust accounts.

• Review, process and evaluate payrolls, purchase orders, warrants and invoices as assigned; prepare invoices for payment; verify invoices and match with purchase orders; issue and distribute accurate payments to purchase orders as directed.

• Input a variety of financial and statistical data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.

• Research, compile, prepare and revise financial data related to assigned accounts and activities; prepare and maintain a variety of auditable financial records, reports and files related to accounts, income, expenditures, transfers, purchase orders, invoices, budgets and assigned activities.

• Maintain contact with employees and vendors to modify and clarify payroll/benefits and invoices and resolve discrepancies as required; follow-up on purchase orders, invoices, warrants and payments as needed; process and issue payments to reimbursement claims as assigned.

• Process accounts receivable as assigned; reconcile cash accounts; receive, verify and process deposits; check money totals against receipts and invoices to assure accuracy; prepare invoices and arrange for billings as directed.

• Process and evaluate various forms and applications as assigned; compare and reconcile forms, statements, records, reports and other financial documents; identify errors and resolve discrepancies; initiate account transfers as needed.

• Compile, research and evaluate a variety of fiscal information related to assigned fiscal functions; assemble and distribute related materials; assure mandated reports are submitted to appropriate agencies according to established time lines.

• Assist designated departments and programs in the maintenance and evaluation of budgetary records and data as assigned; monitor funds for income and expenditures; calculate, prepare and revise budgetary data.

• Serve as a technical resource to personnel, outside agencies and others concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, funds, transactions, records, standards, laws, regulations, policies, and procedures.

• Communicate with administrators, personnel and outside agencies to exchange information, coordinate activities and resolve issues or concerns.

• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.

• Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials.
• Secure room and board for district employee travel for conferences & professional leave.

• Share subststitute scheduling duties.

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• Methods, procedures and terminology used in technical accounting work.
• Generally accepted accounting principles, practices and procedures.
• Financial and statistical recordkeeping techniques.
• Preparation of comprehensive accounting reports.
• General accounting and business functions of an educational organization.
• Policies and objectives of assigned programs and activities.
• Use and processing of requisitions, purchase orders, invoices and related documents.
• Review of assigned accounts.
• Record retrieval and storage systems.
• Data control procedures and data entry operations.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Oral and written communication skills.
• Interpersonal skills including tact, patience and courtesy.
• Technical aspects of field of specialty.
• Arithmetic computations.

ABILITY TO:

• Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts and designated funds.
• Maintain accurate financial and statistical records.
• Prepare and evaluate comprehensive accounting reports and statements.
• Verify, balance and adjust accounts.
• Calculate, post and adjust journal entries including income and expenditures.
• Review, process, evaluate and verify a variety of financial information.
• Identify, investigate and resolve financial errors and discrepancies.
• Issue and distribute vendor and claim reimbursement payments as assigned.
• Monitor and audit income and expenditures.
• Assemble, organize and prepare data for records and reports.
• Reconcile, balance and audit assigned accounts.
• Compare numbers and detect errors efficiently.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Operate standard office equipment including a computer and assigned software.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Plan and organize work.
• Meet schedules and time lines.
• Perform arithmetic calculations quickly and accurately.

EDUCATION AND EXPERIENCE

Any combination equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and two years clerical accounting experience.

WORKING CONDITIONS

ENVIRONMENT:

Office environment.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Seeing to read a variety of materials.

Hearing and speaking to exchange information.

Sitting for extended periods of time.

EVALUATION

Job performance will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Staff Personnel.