Job Details

Job Title

Performs top level, confidential, and complex administrative support for the City's executives; serves as a liaison between the public, the City Manager's Office, and City Council; has considerable contact with the public via phone, in person, in writing, and through electronic communications; and manages special projects.

Essential Duties:

• Supports the City Manager and Elected Officials; prepares and types reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context.
• Oversees plans; reviews and recommends new or enhanced operating procedures; and sets up and maintains complex electronic and paper filing systems.
• Composes, types, edits, and prepares various correspondence such as memos, letters, and other confidential documents.
• Leads special projects as required including research, planning, coordination, and supervision of projects/events.
• Composes correspondence; compiles support materials for the City Manager's Office.
• Receives, investigates, and responds to sensitive phone calls, citizen inquiries, and/or complaints that may involve confidential matters.
• Schedules meetings and appointments; schedules events for the City Manager's Office.
• Acts as a staff liaison on committees as requested; schedules meeting dates; prepares agendas; and transcribes and distributes minutes.
• Maintains electronic calendars; coordinates business dates; makes travel arrangements; greets visitors; screens, responds to, and/or routes incoming mail and telephone calls; and attends meetings.
• Reconciles P-Cards for assigned area, processes invoices, travel authorizations, and travel reimbursements.
• Interprets established policy and provides information for the resolution of problems; performs complex, diversified, and specialized administrative work in providing executive assistance.
• Maintains office files, orders office supplies.
• Performs other duties as assigned.