Job Details

Salary: $18.68 - $23.82 Hourly
Location : Cottonwood, AZ
Job Type: Full Time - Non Exempt
Job Number: 202500208
Department: Recorder's Office
Opening Date: 06/26/2025
Closing Date: 7/9/2025 5:00 PM Arizona

Role
Under general supervision, performs work of moderate difficulty in the recording process.

Major Duties, Responsibilities

• Analyze documents received that will become a permanent preservation of recorded documents through in-person public assistance, electronic means or US mail ensuring compliance with current recording standards
• Assist the public through email/phone/walk-in inquiries with researching recorded documents, generating certified copies, and completing the recording process
• Manage the multiple stages (e.g., recording, scanning, indexing, verifying) in the recording process for public viewing and mailing utilizing customized software database and general office equipment
• Calculate and collect recording and copy fees via cash, check and/or credit card; make correct change, balance end of day cash drawers
• Performs other job-related duties as assigned.

Minimum Qualifications
Education:
High school diploma or equivalent.

Experience:
A minimum of one (1) year of land title, real estate, or general administrative experience.

Additional Requirements:
Must possess a valid Arizona driver's license.

Other Skills
Required Knowledge, Skills, and Abilities:

Knowledge of:

• Comprehension and understanding of office policies, procedures, and state statutes with extreme attention to detail for each document type and statutorily required information
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 3
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
•10 Paid Holidays Per Year
•Annual Leave
•Employee Assistance Program (EAP)
•Health Care Insurance - Medical, Dental, Vision
•Life Insurance
•Long-Term & Short-Term Disability
•Retirement Plans
•Sick Leave
•Tuition Reimbursement Program

ELECTIVE COVERAGE
•457 Deferred Compensation Program
•Dependent Health Care Insurance - Medical, Dental, Vision
•Flexible Spending Account (FSA)
•Health Savings Account (HSA)
•Short-Term Disability
•Supplemental Life (for employees & dependents)

PLEASE NOTE
•Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
•Part-Time employees have limited benefits available.
•Temporary and Seasonal employees are not eligible to accrue Annual Leave.
01

Do you have a high school diploma or equivalent?

• Yes
• No

02

Do you have a minimum of one (1) year of land title, real estate, or general administrative experience?

• Yes
• No

Required Question